JB016 Job Opportunity: Buyer
Location: Board Office
Start Date: May 19, 2025
Contract Type: Regular Part-Time
Category: Support Personnel
Salary: $25.51 – $30.30 per hour
Publication Period: April 28 – May 14, 2025
Job percentage: 50%
Nature of the work
The principal and customary work of an employee in this class of employment consists in buying goods required by the school board according to established practices.
Characteristic functions
Keep up-to-date price lists and catalogues, and identify potential suppliers.
Analyze purchase orders for goods, services or rentals, obtain information from users and request pricing and bids; if necessary, participate in the opening of bids. Ensure that the bids correspond to the requirements and determine which is the most advantageous for the school board, taking into consideration the availability of supplies, price, quality, guarantee, delivery date and location, after-sales service and, if necessary, taxes, discounts and customs charges.
If necessary, work with other staff to prepare and monitor the budget of a unit or department. Discuss prices and conditions of purchase with suppliers when the purchasing process does not include bids.
Meet with sales representatives, monitor price trends, check packing slips and, if necessary, invoice and follow up with suppliers when goods are not delivered within the prescribed time or if the product does not conform to the specifications, or to follow up on user complaints. Use a computer and the various software required to perform their duties related to word processing, database entry, spreadsheets and in-house programs; conduct research on the Internet; use e-mail; enter data, prepare and print tables and reports. May be required to help, on occasion, colleagues with the common software and programs used.
Make suggestions and recommendations designed to improve the operations for which they are responsible; participate in committee meetings.
May be required to train new buyers as well as to coordinate the work of support staff.
If need be, perform any other related duty.
Required qualifications
Schooling and experience
Hold a Diploma of Vocational Studies (DVS) in a specialty appropriate for the class of employment, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority and have six (6) years of pertinent experience.
Other requirements
Have a thorough knowledge of office automation.
JB017 Job Opportunity: Office Agent, Principal Class – School Transportation
Location: Board Office
Start Date: May 12, 2025
Contract Type: Regular Full-Time
Category: Support Personnel
Salary: $25.86 – $31.65 per hour
Publication Period: April 28 – May 7, 2025
Job percentage: 100%
Nature of Work
The principal and customary work of an employee in this class of employment consists in organizing, coordinating and monitoring the work performed by his or her team composed of administrative support staff.
This class of employment also includes employees who perform principally and customarily highly specialized work characterized by the complexity, expertise and autonomy required.
Characteristic functions
Coordinate, distribute and verify the work and gives their advice on the quality, ensure that deadlines are met; ensure staff training.
Determine the work schedule in their sector according to the instructions received, remind the persons concerned, in or outside the board, of deadlines.
Carry out complex and specialized duties; find, prepare and verify data; prepare documents, statements and reports, including the entry of data that they must interpret, if necessary, and that they locate in or outside the board.
Deal with the public or with employees concerning, in particular, the terms and conditions for payment or collection or any other matter within their competence.
Make suggestions and recommendations designed to improve the operations for which they are responsible.
Use a computer and the various software required to perform their duties related to word processing, database entry, spreadsheets and in-house programs; carry out research on the Internet; uses e-mail. May be required to help, on occasion, colleagues with the common software and programs used.
If need be, perform any other related duty.
General skills
Schooling and experience
Hold a Diploma of Vocational Studies (DVS) in a specialty appropriate for the class of employment, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority and have six (6) years of pertinent experience.
Other requirements
Excellent spoken and written English and French.
Sound knowledge in computer software – Word, Excel; PowerPoint would be an asset.
Capacity to work and cope with simultaneous demands and works cooperatively with team and other staff members.
Capacity to learn and adapt to new situations.
Excellent judgment, analytical skills and problem solving ability.
The ability to prioritize, organize, plan, carry out and follow-up in an autonomous fashion.
Good memorization capacity and very attentive to details.
Excellent interpersonal skills.
Discretion and objectivity.
Must be available and flexible in regards to the working hours due to the fact that certain selection activities could possibly take place outside of regular office hours.
N.B.: The candidates who wish to be considered for this position will undertake tests to evaluate their knowledge in English and French writing, in Word, and in Excel.
Social advantages
Sick leave
Insurance
Paid holidays
Life insurance
Insurance of medical and paramedical expenses
Dental insurance
Employee Assistance Program (EAP)
Pension scheme
Telework
Holidays
Free parking
Continuing Education
Recognition of years of service
Air conditioning
Social activities organized by the company
Reimbursement of mileage
We thank all applicants for their interest in our organization. Only those selected for interviews will be contacted. All applications are treated in a confidential manner. We apply equal access to employment and we encourage women, visible and ethnic minorities, aboriginal peoples and persons with disabilities to apply. People with disabilities who wish, may be assisted in the preselection and selection process.
JB018 – Job Opportunity: Administration Technician (11899)
Location: Board Office
Start Date: May 5, 2025
Contract Type: Regular Full-Time
Category: Support Personnel
Salary: $27.07 – $36.14 per hour
Publication Period: April 29 – May 2, 2025
Taxes, collection and decentralized measures
Percentage of work: 100%
THE POSITION
The primary role of the employee in this job class is to perform various technical tasks related to the management of human and financial resources, the development and implementation of standards, and administrative operations. They may assist professional and managerial staff in their work.
THE RESPONSIBILITIES
- Perform accounting entries, transfers, reconciliations, and other tasks.
- Conduct technical analyses of accounts and reports; perform account recovery, identify errors, and correct them.
- Gather, analyze, and synthesize data necessary for financial reporting preparation.
- Respond to auditors’ requests and provide required information and supporting documents.
- Verify the location and coding of various salary classes.
- Monitor decentralized measures: meet with schools to validate information from Infini and Excel spreadsheets, and input budgets into Dofin and Excel.
- Prepare and send school tax accounts.
- Calculate school population for allocation purposes and send results to francophone CSS.
- Perform recovery of payments made via banks.
- Process telephone calls, mail, and checks received from taxpayers.
- Reconcile taxes with Dofin.
- Apply or adapt management techniques to specific administrative activities and routine operations.
- Produce reports for relevant organizations and ensure their transmission.
- Use a computer and various software necessary for job execution.
- Conduct Internet research and, if necessary, assist staff in using job-specific software.
- Train less experienced technicians and coordinate support personnel in tasks related to technical operations programs.
- Perform any other related tasks as required.
General skills
Qualifications
Schooling
- Hold a college diploma in General Administration Techniques or other relevant techniques for the job class, or a diploma or certificate recognized as equivalent by the competent authority.
Other requirement:
- Good knowledge of office automation tools such as Word, Excel, Access. Excellent spoken and written French
- Functional spoken and written English.
- Autonomous, capable of handling multiple demands simultaneously, and able to work in a team.
- Analytical and problem-solving skills.
- Good sense of priorities, organization, and planning.
- Judgment, discretion, and objectivity.
Individuals who wish to be considered for this position will be required to take tests to assess their knowledge of French and English writing, Word and Excel, as well as their analytical and problem-solving skills.
We thank all applicants for their interest in our organization. Only those selected for interviews will be contacted. All applications are treated in a confidential manner. We apply equal access to employment and we encourage women, visible and ethnic minorities, aboriginal peoples and persons with disabilities to apply. People with disabilities who wish, may be assisted in the preselection and selection process.
JB018 – Job Opportunity: Office Agent, Principal Class – Accounts Payable
Location: Board Office
Start Date: May 5, 2025
Contract Type: Regular Full-Time
Category: Support Personnel
Salary: $25.86 – $31.65 per hour
Publication Period: April 29 – May 2, 2025
We are seeking a dynamic and skilled Office Agent to join our finance department team, serving the vibrant Naskapi community.
Job percentage: 100%
THE POSITION
The primary and usual role of the employee in this job class is to organize, direct, and oversee the work carried out by the members of their team, which consists of administrative support staff. This job class also includes employees who, as part of their main and regular duties, perform highly specialized tasks characterized by the complexity, expertise, and autonomy they require. If you’re looking for a career that is both challenging and rewarding—where your work truly matters—apply today to become a cornerstone of our financial operations!
RESPONSIBILITIES
- Coordinate the work, assign tasks, verify them, and provide feedback on their quality; ensure deadlines are met; oversee the onboarding of new staff.
- Set the work schedule for their sector according to received instructions; remind relevant individuals, whether internal or external to the organization, of upcoming deadlines.
- Perform complex and specialized tasks; select, prepare, and verify data; prepare documents, statements, and reports that involve data entry, interpretation when needed, and research both within and outside the organization.
- Communicate with the public or staff, particularly regarding payment or collection procedures, or any other matter within their area of responsibility.
- Provide suggestions and recommendations to improve operational processes.
- Use a computer and various necessary software such as word processors, databases, spreadsheets, and in-house programs; conduct internet research; use email. May be called upon to assist colleagues with software and programs related to shared work tasks.
- Perform any other related duties, as needed.
Main Tasks
- Validation of budget codes – invoices and VISA credit cards
- Validation of expense reimbursement requests
- Validation of travel account reimbursement requests
- Preparation of various quarterly and annual financial reports
- Calculation and monitoring of post-secondary allowances related to Naskapi students
General skills
Required qualifications
- Excellent knowledge of spoken and written French and English.
- Must be autonomous, capable of handling multiple requests simultaneously, and able to work effectively as part of a team.
- Able to learn and adapt to new situations.
- Strong judgment, analytical skills, and problem-solving ability.
- Must be able to prioritize assigned tasks, demonstrate organizational and planning skills, and ensure follow-ups.
- Good memory and strong attention to detail.
- Excellent interpersonal skills.
- Must demonstrate a high degree of discretion and objectivity.
- Must be available and flexible regarding work hours, as certain selection activities may take place outside of regular working hours.
- Very good knowledge of Word, Excel; PowerPoint would be an asset.
Schooling and experience
- Hold a Diploma of Vocational Studies (DVS) in a specialty appropriate for the class of employment, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority and have six (6) years of pertinent experience.
Other requirements
- Have a knowledge of office automation.
N.B.: The candidates who wish to be considered for this position will undertake tests to evaluate their knowledge in English and French writing, in Word, Excel, and in problem solving and analytical skills.
Social advantages
- Sick leave
- Insurance
- Paid holidays
- Life insurance
- Insurance of medical and paramedical expenses
- Dental insurance
- Employee Assistance Program (EAP)
- Pension scheme
- Holidays
- Free parking
- Continuing Education
- Recognition of years of service
- Social activities organized by the company
We thank all applicants for their interest in our organization. Only those selected for interviews will be contacted. All applications are treated in a confidential manner. We apply equal access to employment and we encourage women, visible and ethnic minorities, aboriginal peoples and persons with disabilities to apply. People with disabilities who wish, may be assisted in the preselection and selection process.